Select the image or images that you want to compress.Ģ. To compress images, follow these simple steps:ġ. #3 – Compressing Images and ObjectsĬompressing images within the spreadsheet can reduce your Excel workbook’s file size. Check the box for My table has headers if your data range contains header rows, then click OK.Ĥ. Go to the Insert tab and click on the Table button.ģ. Select the data range you want to convert to a table.Ģ. Remove cell background colors and borders that are not necessary for visual organization.Įliminate unnecessary conditional formatting rules.īy converting your data to tables, you can utilize efficient Excel features like sorting, filtering, and structured referencing, which can help to minimize the file size and improve navigation.ġ. Reduce the number of fonts, font sizes, and colors used in your workbook. Reducing Formatting ComplexityĪnother way to reduce your Excel document’s file size is by simplifying its formatting. Select the unused row or column by clicking on its header.Ģ. Removing unused rows and columns is important to reduce the size of your Excel file. Here are three ways to reduce Excel file size by managing data and formatting: Removing Unused Rows and Columns Managing your Excel file data and formatting can hugely impact the overall size. Under Paste Values, select the Paste Value logo. Choose an empty cell and select the Paste Drop Down.ĥ. Select the Copy button on the Home tab.Ĥ. Rows/Cols with Formulas will be selected. Choose the Formulas radio box and click OK.ģ. Press F5 and wait for the Go to window to appear. Open your Excel file and choose the entire sheet. Removing formulas and converting them to values can save you tons of space. Too many formulas in your Excel sheet can drastically increase its size. Remove Unnecessary Formulas & Convert Them to Values Remember to use these tips and strategies when working with Excel formulas to maximize efficiency and maintain readability. Also, opt for IFERROR to provide a default value when an error occurs. Also, use SUMIFS and COUNTIFS to streamline your conditional calculations.Įmploy IFERROR instead of nesting multiple IF functions to handle errors. Utilize SUMIFS and COUNTIFS rather than using multiple SUMIF or COUNTIF functions. Use INDEX and MATCH instead of VLOOKUP or HLOOKUP to perform more versatile and efficient lookups. Here are some efficient functions with their usage: Use cell references to avoid repeating the same calculation multiple times.Ĭhoosing the proper functions can significantly impact your workbook’s performance & save space. Instead, use helper columns or rows to perform intermediate calculations. Simplifying FormulasĬomplex formulas can increase your Excel file size and slow down your workbook.įollow these steps to simplify your formulas:īreak down long formulas into smaller and more manageable parts.Īvoid using unnecessary nested functions. This section will cover three methods: Simplify Formulas, Use Efficient Functions & Remove Unnecessary Formulas & Convert Them to Values. Optimizing Excel formulas is a great way to reduce the file size of your workbook and improve its performance. Let’s run through these methods so that you can choose the optimum way to reduce the file size of your excel file. Now let’s get reducing! 6 Ways to Reduce Excel File Size The file in binary format (.xlsb) is generally smaller than the default XML format (.xlsx).īy understanding these factors, you can effectively apply different strategies to reduce your Excel file size, making it more manageable and efficient. Removing the pivot table cache can help the cause.įile format: Your Excel file format can also impact your file size. Pivot Cache: Pivot tables are linked to a cache of data, which can significantly increase the size of your file. Hidden or unused data: Hidden or unnecessary worksheets, rows, or columns containing excessive data can also be a decisive factor. Moreover, unnecessary formulas also contribute to a larger file size.įormatting: All the formatting, such as cell styles, conditional formatting, and merged cells, can increase file size. Here are some key factors that can impact your Excel sheet file size:ĭata and content: The more data, objects, data cache, and embedded images you have in your workbook, the larger the file size will be.įormulas: Using complex and lengthy formulas can increase the file size, especially if you apply them across a large number of cells. Knowing what contributes to your Excel spreadsheet will help you identify the strategies to reduce the size effectively. Various factors contribute to your heavy Excel file size. Remove Unnecessary Formulas & Convert Them to Values.
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